Build the brief around the equipment

Record the overall length, width and height with the components that will remain attached during transit. Identify accessories that will travel separately. Provide photographs from several sides and highlight fragile controls, exposed shafts, projecting parts or surfaces requiring protection.

A machinery packing enquiry should include weight, support positions, lifting points and any manufacturer handling instructions. The equipment manufacturer is the right source for instructions on securing moving parts, transport restraints and preparation for shipment.

Consider the base before the enclosure

Describe how the equipment can be supported and how it will be lifted once packed. Share the weight distribution and any known centre of gravity information. The base and internal supports need to be considered around the equipment and available handling facilities.

Explore timber skids and frames and heavy equipment export packing as construction options. Final structural requirements need assessment; an external crate is only one part of the package.

Specify protection for the journey

Explain the expected storage, handling and transport conditions. Identify surfaces and components requiring cushioning or separation. Discuss wrapping, internal supports and securing alongside the enclosure. For moisture-sensitive equipment, share the protection requirements rather than assuming a wrap alone provides a complete solution.

Barrier-wrapped machinery packing, foam and cushioning, and wooden boxes and crates can be discussed together. All construction and protective materials are confirmed around the actual load and route.

Confirm export and site details

Include the destination country, shipping method, dispatch date, buyer packing instructions and any inspection requirements. Identify raw wood used throughout the package so applicable ISPM 15 treatment and marking can be considered.

If packing will take place at your facility, describe working space, access, lifting equipment and the schedule in an on-site packing enquiry. Add the location in Pakistan and coordinate loading arrangements before the packing date is confirmed.

Review the complete packing plan

Confirm what is included: base, supports, enclosure, internal protection, securing, treatment arrangements where applicable and the agreed site responsibilities. Keep manufacturer instructions and buyer requirements with the brief. Use the boxes and crates checklist to organise dimensions and handling information.

Common questions